AI is becoming more common because its huge promise is Make your work and life easiermany people are curious. Most importantly, employers increasingly want workers to include AI in their daily workflows to save time and stay up to date. There are hundreds of AI tools that claim to make you more productive, so where do you start?
As a tech writer who has been using AI to improve efficiency, I want to put together a list of common AI tools you may soon be using at work.
There are a few things you should know before starting the list. The first is that you never let AI do the job for you, but let it help you do the job. The first time you do this, it may not be obvious, but Research shows That makes artificial intelligence do everything Because you reduce your engagement with the task, this will ultimately lead to you underperforming. So use AI as a tool, not a replacement for the brain.
Secondly, when I was studying this article, I came Many suggestions for using AI at workone of the best ways is to never copy proprietary business information into your AI tools. AI companies may use user interactions with AI to further improve AI, and providing them with information about your company is not a good idea. Other AI tools for professionals, such as Google’s workspace, explicitly state that they do not use their data for training purposes. Therefore, make sure to check the Terms of Service before using it for corporate affairs.
So, let’s start. These are the AI tools you are most likely to encounter in the workplace. Expert Tip: Mastering these tools will be a useful tip for adding a resume.
AI chatbot
The first and obvious choice is the modest AI chatbot. You can find these anywhere, but the biggest ones are Chatgpt, Google’s Gemini, Microsoft’s co-pilot (powered by Chatgpt), Human’s Claude and Xai’s Grok. These chatbots are a great starting point because they are widely used, can answer many questions about the various tasks at your job, and are free to try, allowing you to see if they will help before spending your money.
In most cases, the best use of a chatbot is to ask questions and get answers. Need some help with code? Don’t know how to work email? These are scenarios for chatbots to help. Based on our earlier suggestions, we won’t copy and paste the company code directly into the chatbot, but non-descriptive snippets may be OK and you can ask them to function in a language-specific code if needed. There are limitations to using chatbots, but they are still useful if you need basic content.
AI chatbots can also help with the following tasks:
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Summary PDF
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Generate images for demonstration
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Help brainstorm ideas
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Copy emails and documents
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Automatically repeat tasks
Many companies are also creating custom AI chatbots to help with customer service or internal corporate communications. If you know how to use these chatbots to your advantage, you will have an advantage over your colleagues you don’t like.
grammar
Grammarly is a neat tool that existed before the big AI boom. From a basic perspective, grammar is a writing tool that helps you make better grammatical decisions and helps with punctuation. I’ve been using this tool for years to help my punctuation marks are horrible and it’s a big help to me. Grammarly also has a desktop tool that you can use if you want to use it in other applications.
Mixable light speed
Those who choose a Pro subscription will get more stuff, including an AI writing assistant that uses its existing tools to help you create emails and profiles quickly and efficiently. I recommend reading anything that can help you generate to make sure it is correct, but otherwise, it is a handy tool. It also makes it easy to install and work in its desktop apps and in every major browser.
otter.ai
otter.ai is one of our favorite professional AI tools, and it is used by some of Mashable’s journalists. This work-oriented application uses AI to do something else boring. For example, It can quickly create transcriptions of meetingstake notes on your behalf and summarize meetings and speeches. I copied it with otter.ai This year’s Google I/O Keynotes, making it easier for me to find quotes and highlights without scrubbing the entire two-hour keynote.
The tool is not a single pony either. You can integrate it directly into the Microsoft team or Slack to get colleagues to AI chat for work purposes and can talk in that channel, and AI will take notes to fill your attention with what happens later. The only thing to note is the terms of service of the otter Explain clearly Don’t give it confidential or sensitive information (A common AI security risk), so make sure to keep this in mind if you use it.
Fireflies.AI
Fireflies.ai is a direct competitor to Otters and does many of the same things in different ways. In addition to transcription and summary meetings, Fireflies also offers language translations in more than 100 languages, making it easier to have a multicultural team that essentially doesn’t speak the same language. Once you have transcribed and summarized everything, you can search for transcripts in your spare time.
In addition, Fireflies is integrated into various other applications, including Zoom, Google Meet, Slack and many other applications. It also integrates in dialing, calendars, and other tasks to assist with this content. It’s a very powerful AI sweet for businesses, and knowing how to use it may help you find work these days.
Google Workspace AI and Microsoft 365 Copilot
Arguably, by far the best use of AI is Google Workspace and Microsoft 365 Copilot. Not only do you get the usual features like chatbots answer questions and the ability to do simple things like taking notes, but both brands are slowly but steadily linking their AI solutions to every tool in their portfolio. This means that AI in Microsoft Word can help you edit your work and Google Sheets to help you manage your data.
The potential upside here is very huge. It takes a lot of effort to master these applications yourself, especially coding custom content in Excel or bed sheets. Having AI can make it faster and more efficient. Gemini and co-pilot are also integrated into each company’s chat and video calling software, which provide other utilities. At the very least, you should know what each company’s AI can do in a workspace environment.
Adobe tools for AI
Adobe is one of the most well-known names in productivity, and the company’s various applications now have a large number of built-in AI tools. this The list is long And include familiar faces such as Photoshop, Lightroom, Acrobat, Adobe Express, etc. Indeed, Adobe mainly caters to the creative genre, but almost every type of work has an occasional creative element. Even better, Adobe also makes it very clear Do not use consumer data Train its AI.
In most cases, Adobe keeps its AI usage fairly tame. In Photoshop and Lightroom, there are AI tools that allow photos or images to be organized and to complete some tasks faster, such as background deletion or theme selection. At Acrobat, Adobe has an AI assistant that can summarize PDFs, answer questions about them and help you find relevant information. You can also generate images with Adobe Firefly and use them for Express to build social media graphics and similar content.
It may have taken years to master Photoshop in the past few years. But as AI makes image editing and Photoshop more accessible, we hope more professionals start listing this complex software on their resumes.
Canva Pro
Canva Pro is another creativity suite provided by AI. In fact, over the past few years, I have designed my own resume using Canva (I like very few templates). Anyway, it bakes AI into many tasks besides its various design products, which means you can use it to help you with a variety of design tasks.
So, taking my use case as an example, you’ll access Canva AI and say you want to design your resume. It will take you through the steps to do this, help you choose a template and all of them, and then get started. Apart from that, Canva Pro can help you generate images, improve PowerPoint presentations, and create social media graphics.
As AI tools become more mainstream (and as AI-proficient college graduates enter the workforce), employers may expect to know about these tools. They may even look for potential employees with AI skills listed on their resumes.
So even if you have no intention of using AI, you should at least learn how to use it for future reference. You may end up needing it earlier.
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